If you are faced with a fax for the first time, then you need to deal with it as quickly as possible in order to start a full-fledged work for the benefit of the enterprise. In the article we will describe the principle of fax operation, how to use it correctly and what major fax problems can be found in everyday workdays.
Why do I need a fax machine?
To put it simply, a fax is a technical device with which you can receive and receive documents at any distance. At the same time, during its operation, the document is scanned, data is converted into electrical signals, encrypted and sent over the telephone communication channels. At the time of reception, the fax works as a modem and printer - it decrypts the received signal and prints the document on paper.
How can I receive a fax?
To understand how to use fax, you need to gradually understand the reception and transmission of documents. Let's start with the reception. Let's just say that it's easy to do this. You can receive faxes both in manual and automatic mode.
Manual mode: you pick up the phone, hear the phrase "Accept the fax", answer "I accept" and press the green button. It remains only to wait for the full release of the document. Do not forget to immediately check the print quality, readability of the text, then confirm the fact of reception and only then hang up.
In automatic mode, you adjust the number of rings, after which the machine will start receiving messages. This mode is convenient for specially allocated faxes or for faxes-phones in the absence of the employee responsible for the reception.
How to send a document by fax?
To send a fax correctly, you need to know the telephone number of the subscriber. Before you start to call him, you need to prepare in advance: insert the document into the receiver down with text, make sure that it lies flat, without distortions and dial the number. Next, you ask if the person is ready to receive a fax from you, and when you receive a positive response, click on the "Fax / Start" button.
After - ask the interlocutor, whether the fax has come, how much it readable, equal. Now you can disconnect. In a number of
If the fax does not accept documents
Typical fax problems are jammed paper, the paper runs out of paper, there is no document capture, an empty or black fax. If you are not sure of your knowledge of the subtleties of correcting these problems, contact more knowledgeable people for help. In time, you will learn everything yourself, and working with this device will be a complete pleasure.